Virtual Board Room is a meeting platform without paper that digitalizes the boardroom function and provides a range of tools to increase efficiency. The most significant issues it faces are:
A well-organized and efficient communication system is essential to any meeting, but the best method of achieving these goals is by using the use of a digital solution. A specifically designed board portal enables board members to communicate in real-time and provides a secure document management and security.
A digital boardroom makes it possible to share documents, and then review them from any location with internet access. This is especially useful for those who have limited availability or need to attend meetings at short notice. Additionally, a centralized environment means all meeting materials are updated instantly. This avoids the frustration of waiting for hours, if not days for a new version of a meeting agenda or addendum.
A digital boardroom may also aid in resolving issues related to recording minutes. With pre-designed templates, minute-takers can ensure that the minutes contain only significant discussions and avoid informal discussions and personal opinions, which could lead to legal consequences. The platform also provides a way to send follow-up tasks for everyone involved, ensuring that all necessary actions are taken and no important issues are missed.
A virtual meeting is also more secure than a real meeting. While it’s still possible for papers to be lost in the chaos, or couriers to slip up, the data within a digital boardroom is secured, protecting it from unauthorized access and keeping information confidential.
